HOT COLD FROZEN DATA
GRIP ON UNSTRUCTURED DATA
The world stores more and more data. On local drives and shares, on premise and in the cloud. Cost, Risk and CO2 exhaust getting out of control/grip.
- Improve CO2 footprint significantly
- Average 40% cost reduction on storage cost
- Average 40% cost reduction on Cloud storage cost
- Reduce risks through insight
- Find hidden treasures in your data
How to know what data you stored the last decades, how to know if frequently used (hot) files are stored in the right save place, how to know if files never used anymore (frozen) are not stored too expensive.
GET HOT DATA FROZEN
With our client-based application we securely measure only the meta data of your data internally. After that we do an analysis, make a clear report and give specific advice.
So you can save costs, avoid risks and reduce your CO2 footprint.
Corporate Social Responsibility / IT CO2 Footprint
Data storage uses masses of energy.
Discover to what extend CO2 exhaust can be reduced, with consistent functionality.
Corporate Social Responsibility / CO2 Footprint
- Estimated energy usage based on storage- and data-usage (Energy and Emission cost)
- Saving potential in a HOTCOLDFROZENDATA strategy. (Energy and Emission cost)
Risk Management
Are files properly used. Are there patterns you should be aware of? Discover the insight in unknown risks related to deviant behaviour and unsafe storage of vital files.
Risk Management
- Insight in deviant usage patterns
- Insight in unsafe storage of vital files
- Insight in missing files in selected locations
Information Management
On average 15-20% of all information is properly archived. Discover what files are not yet covered by your archiving systems and use our scan to support your enduser to get it there.
IM Strategy
- Total overview of all files in all folders on all drives including cloud
- Stepstone information for initial gathering, arranging and archiving information.
- Input for localizing specific files, ‘we are looking for something, but we don’t know what to search for specifically’
- Double files and minima
- l different files, identification
Information Technology
Storage spending is still increasing, despite decreasing cost per GB. Discover what you can save by differentiating to Hot, Cold Frozen data, based on actual file usage.
IT Strategy
- Total storage analyses (GB/TB/PB per drive, on premise/cloud/local/share)
- Potential savings by differentiating to HOT COLD FROZEN storage – Only frequently used files stored on expensive storage classes. (On premise and in the cloud)
- Achievable and feasible savings on cloud storage (Storage and network)
- Predictions on cloud storage cost (Storage and network)
WHAT IS HOTCOLDFROZENDATA?
We’re investigating the following types of data:
- HOT DATA, is opened and changed every day
- COLD DATA, is opened and changed once in a while
- FROZEN DATA, almost never opened again
WHY FROZEN DATA?
Gain insight into the optimization possibilities of your data storage, because:
- FROZEN DATA has a lower energy consumption than HOT DATA.
- FROZEN DATA is a factor 25 cheaper than HOT DATA.
THE HOTCOLDFROZENDATA METASCAN
The HOTCOLDFROZENDATA MetaScan scans and analyses all files in all folders on all drives, fast, safe and GPRS compliant.
HOTCOLDFROZENDATA MetaScan
- Available in free basic version
- Easy to use – No unwanted acquisition
- Developed by MDES, independant organisation without any connection to hardware or software vendors. Since 2002
- GDPR-compliant, software tool in service developed in the Netherlands/Europe
- Survey data are stored and analysed on premises at customer only
- Software does not connect to the Internet.
Ask for the HOTCOLDFROZENDATA METASCAN in an email by clicking this button. The software will be sent to you.
Subscription (PRO)
The free HOTCOLDFROZENDATA metascan scans the metadata of all the files it can reach from 0 to many Gigabytes/Terabytes/Petabytes.
The Pro version offers more detailed information
- Hot, Cold, Frozen data categorization
- Automated advise based on client specific settings
Consultancy based advise based on client specific criteria.
HOTCOLDFROZENDATA MetaScan Free and Pro version
Size Tb/Pb
Free
Analysis
Report with local / on premise / cloud ánd hot / cold / frozen split-up
Pro
Analysis – Monitoring – Trend analysis
– Hot / cold / frozen per disk
(based on default hot/cold/frozen settings)
– In total and per extention
– Monitoring / Trend analysis on demand
IT budget: Rationalisation
Free
Analysis
Storage reduction potential by deduplication according to standard routines
Pro
Analysis – Monitoring – Trend analysis
Reduction potential by deduplication based on your routines
IT budget: Differentiation
Free
Analysis
Saving potential in differentiating storage policy to Hot-Cold-Frozen, based on estimated actual storage cost.
Pro
Analysis – Monitoring – Trend analysis
SAVING potential in differentiating storage policy to Hot-Cold-Frozen, based on your own criteria.
IT budget: Cloud Strategy
Free
Analysis
Business case On-premise versus cloud storage based on relative storage cost (benchmark), data transport impact (!) and migration time when migrating from one provider to the other
Pro
Analysis – Monitoring – Trend analysis
Specific split-up in local/on premise/cloud (Hybrid) and type of data (hot/cold/frozen)
Service level
Free
Analysis
Analysis of files with insufficient availability.
Pro
Analysis – Monitoring – Trend analysis
Specification / Monitoring
CO2 Footprint
Free
Analysis
Savings potential in reduction of energy consumption and CO2 footprint by differentiation to Hot-Cold-Frozen
Pro
Analysis – Monitoring – Trend analysis
Specification / Monitoring
Risk management Audit
Free
Analysis
Check for abnormal usage patterns, unsafe storage and missing files in vital folder, based on standard criteria.
Pro
Analysis – Monitoring – Trend analysis
Specification /Monitoring of abnormal usage patterns, unsafe storage and missing files in vital folder, based on standard criteria.
Ask for the HOTCOLDFROZENDATA METASCAN in an email by clicking this button. The software will be sent to you.
FAQ
How to analyse storage classes in the Cloud
How to go back from Cloud to On Premise
How to save money on storage
How to clean up shares
How to save money on Cloud
How to measure data usage
How to control Cloud spending
How to decrease Cloud storage cost
How to reduce CO2 in ICT
How to delete data on shares because of legislation?
How to archive data
Ask for the HOTCOLDFROZENDATA METASCAN in an email by clicking this button. The software will be sent to you.
Data is the honey; metadata is the label on the honeypot
Member of NLDigital
NEWS
Article in OD February 2021
Frank Jan Bertram wrote the article ‘Technical metadata, Steps to archiving’ for the leading platform Od (Government Documentation platform).
Can technical metadata contribute to archiving without large investments in technology and using existing knowledge? Read the article in Od here
Od-online is the platform for the information professional in government, publishers are KNVI (Royal Dutch Association of Information Professionals) and Publiek Denken. https://www.od-online.nl/